Company: TransForm Shared Service Organization
Location: Southwestern, ON (Hybrid Remote and Onsite work
Posting Period: June 3, 2022 to June 17, 2022 Closes
Employment Type: Temporary, Full Time until March 31, 2023
Benefits: Pension , Vacation and more. Visit our website for more details
Scope: Internal & External
Conditions: Current business reference checks, vulnerable sector police clearance, and immunization medical clearance
The Project Assistant (PA) is an integral member of the Regional Security Operations Centre (RSOC) project team. The PA collaboratively supports all aspects of project implementation for a successful adoption of new services and/or products that TransForm provides. The PA role is focused on the consistent flow of current, accurate, and usable information amongst the key stakeholders.
WHAT YOU WILL DO:
Reporting on status of existing projects.
Forecasting future resource capacity based on resource projections.
Attendance at various committee/working group meetings, along with administrative support for recordkeeping and follow-up with attendees & non-attendees.
Coordination of committee meetings, development of agenda, taking of minutes, maintenance of committee membership, and dissemination of materials. Will work closely with committee chairco-chairs to develop
agenda, gather materials, and document minutesaction items.
Assist with the identification & planning of project management activities across multiple sites
Assist in establishing standard process for collection of regular updates from project members
Ensuring the timely entry, updating of data by the various process owners, and reporting on deficiencies in that currency to leadership.
Track and monitor progress of local implementation & adoption activities and flag any deviations from plan
Track and monitor achievement of adoption targets and provide regular updates Validation of portfolio-level reporting before alerting senior leadership of its availability.
Coordination of events in terms of facility, invitation, equipment, catering and other logistics.
Maintain and update project repository with required tracking information
Assist in the creation of any required ad hoc reports and/or communications
Responsible for determining the appropriate priorities for administrative support and dealing with multiple, often conflicting demands
Documenting activities, touchpoints, and meetings in the program project management tool.
Assisting with updating security reports as required by the program.
Assisting with building on a security resource repository for digital health assets at TransForm.
Other duties as assigned
One (1) year Post-Secondary Certificate in project management related field
One to two (1-2) years project related planning/coordinating experience
Familiarity with project management software, such as Eclipse or Microsoft Project and Microsoft Office products, such as Word, Excel, PowerPoint, etc.
Strong understanding of Project and Portfolio Management techniques
Healthcare or Cyber Security related project work an asset
Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) designation or equivalent an asset
Experience in project management best practices, policies, procedures, and processes
Experience generating reports and reporting work assignment progress
Experience establishing and maintaining effective relationships with clients, vendors, and team members
Minimal exposure to disagreeable conditions typical of an office position: exposed to stress and pressure associated with multiple priorities and deadlines
Must be able to travel within the Southwestern Ontario area, when required
Must be able to work evenings and weekends, when required